Opting for temporary work: a different approach to HR management
Temporary work is a widely used recruitment tool and aflexible form of employment. But do you really know what goes on behind the scenes of temporary work and its benefits for your company's HR management? Offering you an alternative to traditional recruitment, a temporary employment agency takes care of your recruitment and frees you from administrative management, without adding to your payroll. Why hire temporary staff and how can you optimise planning? Do the advantages of an HRIS platform and temporary employment services complement each other? iLeo's HR professionals share their expertise with you.
What are the advantages of temporary work for your company?
Between recruitment, administrative management,planning and remuneration, the services of a temporary employment agency are many and varied. In addition to the timeframe of the employment contract, what sets temporary employment apart is that the role of employer falls to the agency and not to you. This status intrinsically changes the division of responsibilities and can be an interesting opportunity for your HR management.
The agency handles the administrative management of temporary workers
Are your HR teams overwhelmed by the administrative burden of personnel management? By using a temporary employment agency, you delegate all these tasks to them. The agency opens and codes the employee's file. It collects the contact details and information, as well as the official documents. It prepares the employment contract, in compliance with legal regulations and the provisions of your joint committee, and signs it. It receives any medical certificates, manages attestations and handles all the other administrative procedures relating to temporary workers.
For your company, this represents a significant saving in working time, a factor to consider when assessing your costs. The temporary employment agency also generates payslips, so you don't have to pay a social secretariat. You benefit from management by HR professionals who keep abreast of administrative and legal developments. The risk of errors is reduced and remains the responsibility of the agency. For automated management of your administrative documents, the iLeo HR platform also offers advanced, customisable functions.
The temporary eployment agency is also a recruitment agency
From writing the job advert to taking on a new recruit, recruitment is a long and costly process. Not to mention recruitment failures that require the whole process to be repeated. Candidate selection is an HR issue that requires specific skills that not all companies have. For all these reasons, it may be a good idea to outsource your recruitment to specialists such as temporary employment agencies.
The agency saves you a lot of time and money by taking care of drafting and circulating job offers, analysing and sorting applications, making contact, testing and conducting initial interviews. We then suggest the best candidates for your company. A very significant advantage: you incur no costs until the candidate is recruited!
The agencies also have a large database of jobseekers and a large web audience. So the likelihood of reaching the talent you're looking for increases considerably.
Payroll management is replaced by weekly invoicing
Administratively and legally, you are not the employer of the temporary staff working for your company. It is the temporary employment agency that assumes this role in a triangular relationship that makes you a"client". The agency is therefore responsible for managing and paying salaries, freeing your HR team from encoding services, monitoring seniority, generating payslips, processing payments, dealing with questions from workers,etc.
As the agency's client, all you have to do is pay a weekly invoice based on the temporary worker's salary multiplied by a coefficient. This invoice covers all costs: the worker's gross salary, the employer's social security contributions, insurance, holiday pay, the end-of-year bonus and, of course, all the services provided by the agency in terms of recruitment,planning and administrative management.
Temporary work: another way of financing HR
Going temporary also means adopting an alternative management strategy for financing human resources. The company does not pay monthly salaries, withholding taxes or employer contributions, but weekly invoices. On the one hand, this system has no impact on your payroll and spares you the constraints of payroll management. Secondly, the temporary employment agency's invoices are included in your 100% tax-deductible expenses. This makes it easier to use labour, particularly for small businesses.
Temporary employment agencies also offer another alternative: the selection invoice. Here they play the role of a traditional recruitment agency. The agency manages the selection of the candidate,according to your criteria and expectations. You hire the candidate directly on your pay-roll and pay the agency's services via a single invoice.
A source of flexibility and planning support
Temporary work offers companies valuable flexibility. Like student contracts (see article on students), temporary work can be used to absorb variations in activity, compensate for staff absences or provide manpower to launch new projects. You can also test the compatibility between a job and a candidate without any long-term contractual commitment. Unlike fixed-term and open-ended contracts, temporary contracts include a 3-day trial period and no redundancy payments.
The temporary employment agency also provides planning support. If one of your temporary workers goes missing, you don't have to do anything - the agency takes care of everything. It contacts the absent worker, collects his medical certificate and looks for a replacement. The aim is to minimise the impact on your production. iLeo's digital HR platform is also a partner of choice for planning your temporary workers' schedules and services smoothly and efficiently. iLeo facilitates your internal planning and your communication with the temporary employment agency.
How can you optimise your use of temporary work?
At iLeo, our HR experts are experienced professionals in the field, particularly in the area of temporary work. Here is their advice on how to benefit from the advantages of temporary work and avoid the pitfalls.
Analyse and compare costs
Take the time to analyse the costs behind a temporary agency's offer. Don't hesitate to compare different proposals. Some agencies include all costs in the calculation of the coefficient, while others charge certain elements separately, such as holiday pay, for example. In particular, check the rate charged for Dimona declarations, which you can also complete via iLeo's digital platform at no extra cost. Avoid signing an exclusive contract that could deprive you of a good candidate who may have reached you through other channels.
Negotiate coefficients
The cost of your temporary workers depends essentially on two factors: the gross salary and the coefficient. Calculating the coefficient takes into account all the costs associated with the worker, such as the end-of-year bonus or holiday pay, as well as the agency's management and recruitment costs. You can argue that the coefficient is affected by a number of criteria: whether or not the profile is rare, the candidate's skill level,the length of the contract, the amortisation of recruitment costs, the services (administrative or operational) provided by the agency, and so on.
If the coefficient is still too high, why not do some of your HR management via our digital platform? Thanks to iLeo's HRIS, the agency's planning costs are lower, and your company benefits from rapid, transparent and efficient in-house planning.
Prepare your recruitment carefully
To maximise your chances of finding the best temporary workers for your company, take care in preparing your recruitment beforehand. Take the time to work in synergy with the agency to define the search for your candidates. Don't hesitate to broaden your viewpoints and question your priorities. Define the essential skills and aptitudes that matter most. Good preparation will help you avoid selection errors and the futile search for the 5-legged sheep. By increasing the likelihood of hiring the best talent, you save time and money.
Do you want to know all the tricks of the temporary employment trade? Have you grasped the complementary nature of our digital HR management platform and temporary employment services? Then get in touch! iLeo's experts can help you professionalise and optimise your human resourcesmanagement processes.
